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Creating A Risk Management Plan For Successful Event Security Planning One important thing that you must know when talking about functions or special events is, risk is real no matter what type of event you’re about to host. Keep in mind that in the least expected moment, things do happen. But, are you ready for the unexpected and unimaginable things for your event? As an event supervisor, will you keep pretending that everything is well and that all will stay constant or have you tried putting your head at the real risk? Starting now, you may initiate the process of making a risk management plan. Form a committee that’s represented by the event marshal as well as everyone involved in the event and ask them to partner with you to plan for this. See to it that everyone knows the importance of the project and thoroughly explain how they will benefit from contributing to the project. Always keep in mind that RMPs aren’t optional, they’re a requirement for every event regardless of its size and there’s no valid exceptions for it. You have to consider the next points to have a successful implementation of it. Number 1. Define the risks that the event may face – from threats to the actual event, compromises or threats to safety of people, loss of revenue, loss of physical as well as electronic property, community/decreased public support, unethical behaviors and the likes, you have to know the risks that are surrounding your event. You need to make a comprehensive definition of risks that means something to both you and your event.
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Number 2. Identify specific risks – part of your job is asking everyone to brainstorm as many risks as you can. You need to record it either on flip chart or whiteboard. Some examples of these risks include inability to raise funds, layoffs, economic downturn, computer crashes, building fire, extended leaves for managers, interruption in receiving the necessary supplies, firing of chief executive and so on. These are all the potential risks and still, there are many others that your company might deal with.
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Number 3. Categorize every risk – you should determine the category names for every risk you have identified like for example, customers/clients, stakeholders, services, marshals, data, technology, physical property and the likes. Put every risk that you have identified on one of the categories selected and if necessary, make as many categories as needed. Keep all these things in mind when planning for RMP to ensure that everything is done well. Event security planning will be crucial to ensure that everything will run smoothly so always remember the points above